Pre-Travel Checklist
Remaining Balance
Your remaining balance is due in full roughly 120 days prior to travel. Please check latest invoice for the amount, due date, and a payment link. Feel free to make partial payments or a lump sum payment on or before your due date.
Passport Requirements
A passport book is required for entry into all international destinations by air. Your passport must be valid at time of entry. (Passport cards are not accepted)
COVID-19 Requirements
Return Restrictions to the USA:
Currently, the COVID-19 test is not required for entry to the United States. Passengers may be subject to health screenings and/or declarations, including temperature checks at the airport. Those exhibiting symptoms may be subject to additional health screening and/or quarantine.
Entry Restrictions for your vacation destination:
Currently, the COVID-19 test is not required for entry to the United States. Each destination has very specific COVID-19 entry requirements. Please be sure to adhere to the latest entry requirements for your destination.
Whether your destination requires a COVID test prior to entry or not, we recommend that all travelers take a voluntary COVID-19 test 3 days prior to travel to protect yourself and others.
What to Pack
Be sure to pack a waterproof Bluetooth speaker, bug spray, sunscreen, headache medicine, stomach medicine, feminine products, shaving cream/razors, and all necessities – the hotel’s gift shop are VERY expensive.
Airline Mileage
Be sure to add your Skymiles number to your flight itinerary before departing! We want to make sure you receive your points. Believe it or not they do add up for a free flight one day :-)
Luggage Check-In Fees
Each airline has their own policy around checked-in luggage. We advise you to check the airline's policy directly. Checked luggage is not included in your travel package. Typically $40 per bag, each way is what most airliners charge.
Flight Seats
Please login directly to the airline and use the confirmation number found on your original booking confirmation to change your seats or coordinate seating arrangements near your friends and family. If you are interested in upgrading to Comfort Plus or First Class, this is where you will handle that as well.
Flight Times & Flight Alerts
Airlines are constantly changing their flight schedules to meet changing demands. It is possible that your originally booked flight time has changed. When you login to the airliner, please setup text or email alerts so that you are aware of any time or gate changes.
Included Airport Transportation
Private Roundtrip Ground Transportation is included in the final payment unless the guest requested for it to be removed. Transportation will only transport guests that arrive and depart together within a specific timeframe. Guests will be responsible for filling out the flight itinerary form located on the wesbite.
Restaurant Dress Code
Most of the luxury all-inclusive resorts have a ‘casual elegance’ or ‘formal’ evening dress code at certain restaurants. We like to think of it as ‘Vegas Nights’. This requires men to wear long pants, collar and/or polo shirts. T-shirts, tank tops, shorts, beach sandals, and flip flops are typically not allowed at certain dinner restaurants.
Check In Time
Check-In time is usually 3:00 pm, but if you arrive before check-in, you can use the complementary luggage service to store your luggage and gain immediate access to all of the resort’s pools, beaches, restaurants and other amenities right away. We recommend packing beach clothes in your carry-on luggage so that you can head straight to the beach! Our best advice is to be very nice at check-in and ask if they can accommodate an earlier room, but it’s never a guarantee!
Check Out Time
Check out time is usually 12:00 pm. If your flight departs later, you can arrange to have your luggage stored and spend as much time as possible beside the sea, soaking up the sun. Make sure that you check-out on time to prevent any extra charges. Some hotels offer a so-called "Late Check-Out" subject to availability, so you can keep your room longer, however, additional charges may apply. Please check on this directly with the hotel.
Gratuities
Gratuity/Tips are not required, but highly recommended. We recommend guests to support the local economy by tipping, as wages are relatively low. We recommend $1 per drink, $5 at dinner, and $5 per night for maid service. Feel free to be as generous as you’d like and give what’s on your heart at all times. Keep an eye out on the exchange rate when tipping in Pesos - $20 Pesos is NOT $20. (If you leave the resort, please use standard U.S. tipping guidelines - 20% at restaurants)
Brides & Grooms of destination weddings - be sure to tip your local wedding planner(s) 😊
Currency
Most merchants accept U.S. Dollars, and major credit cards, i.e. VISA®, MasterCard® and some also accept American Express®. Small shops will only accept cash (USD or Pesos) Most hotels have an ATM inside the resort. Check the current exchange rate here. We recommend that if you plan to convert cash, check with your local banking institution as sometimes the airport can include convenience charges for currency conversion. Also, currency conversion is not a requirement – we’ve never experienced USD rejection!
Safe Deposit Box
Most resorts have safe deposit boxes in each room. We recommend storing passports, computers, jewelry, cash, and wallets in these secure areas.
Wifi Coverage and Internet Access
Complimentary unlimited WIFI is available throughout the property.
Cell Phone Coverage
Contact your service provider and provide them with your dates of travel and destination. Most providers are allowing unlimited data and phone calls, but you have to call them and initiate the request or you’ll be charged.
Medical Staff
Each resort has an on-site clinic for medical emergencies. Be sure to travel with your health insurance card in the event of travel emergencies.
Spa
Feel free to book your spa appointment upon arrival. Ask about any specials as well!
Excursions
Ask us about excursion suggestions, we are happy to help!
Verify your Itinerary & Room Category
Please locate your original travel documents by searching for emails from Passport Travelers Agency. Give your travel documents a second set of eyes and if you would like to upgrade your room category, please let us know as soon as possible. It is your vacation!